You will need to give people a reason to attend and message it far and wide. In a world of virtual interactions there is a lot of competition for attention. Outreach needs to be more robust – more than in-person meetings. Outreach, advertisement and agendas of meetings should be clear and enticing. Virtual meetings require more advance planning to enable compliance with legal and accessible accommodations to protect the public. Advance notice will allow more outreach for new participants and those requiring assistance with technology, language and accessible platforms. This guidance has been created by the Massachusetts Department of Transportation and is being shared as a resource. Virtual meetings allow for greater engagement, creating a level playing field for both new and seasoned participants.Unlike in-person meetings, virtual meetings can be held at different and multiple times and days to enhance participation. Meeting times, durations and frequency should be varied.Meeting agendas should be confined to one or two topics to allow for more effective communication, appeal and participation.Slides with graphics and narrative should be easily translated. This guidance will provide strategies, tools, and requirements for successful virtual meetings which are different from in-person meetings. ![]() Unlike in-person meetings, virtual meetings allow more participation due to the ability of technology to transcend geography and time barriers. If used strategically, virtual meetings can reach more people with more dynamic interaction than traditional meetings.
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